Office Manager & PA

TeraSky excels in crafting sophisticated solutions for clients embarking on their digital transformation journey. Our expertise spans cloud migration, scalable data center infrastructure management, software creation platform development, robust data protection, and the security of large-scale operations.

We are currently in search of a dynamic and motivated Office Manager & PA to join our team. As the Office Manager & Bookkeeper, you will play a pivotal role in organizing and coordinating office administration and procedures, fostering organizational effectiveness and efficiency. This position demands the ability to independently manage multiple tasks while collaborating seamlessly with the team.

We are seeking a candidate who is well-organized, flexible, and thrives on the administrative challenges of supporting a diverse office environment. This onsite position is based in NYC.

Responsibilities:

• Serve as the face of our organization: Welcome and host guests and employees.
• Coordinate schedules and appointments.
• Manage office supplies: Order supplies, maintain an organized work environment, and coordinate internal office equipment needs.
• Handle vendor negotiations: Manage contract and price negotiations with office vendors and service providers.
• Monitor and maintain office supplies inventory.
• Provide HR administrative support.
• Perform monthly credit card reconciliation.
• Review and approve reimbursement expense reports and manage travel logistics.
• Manage accounts payable cycle: Record invoices, prepare payments, and perform reconciliations.
• Daily management of bank reconciliation process.
• Issue invoices to customers.
• Assist with monthly, quarterly, and yearly closing procedures and reconciliation.

Requirements:

• 3-5 years of experience supporting executives.
• Responsible for calendar management, including scheduling meetings and coordinating appointments
• Experience with billing and purchase orders
• support HR processes- On-boarding and off-boarding
• Experience in NetSuite.
• Proficiency in Microsoft Office suite, with advanced Excel skills.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Well-organized with great attention to detail and ability to multitask.
• Strong written and verbal communication skills.